Assetly for hospitals
Track, manage and optimize biomedical, surgical, IT and non-medical assets across their full lifecycle.
LIVELive at KEM Hospital · 2 more hospital implementations in progress
One equipment record Identity → Service history → Cost review. Hospital asset management software. Explore the product in a guided demo.
Find your answer in 30 seconds
Your role
Your biggest problem right now
Pick a problem to see a short video, the part of this page that answers it, and a demo request ready to send.
See how your team would use it
Select your role to see how Assetly supports your daily work.
Biomedical Heads
See preventive maintenance, calibration and breakdown history against one equipment record. Review what is due, what is overdue and what is still waiting on a vendor.
Clinical Engineering Heads
Bring commissioning, service, parts and retirement records into one history. Review how a device has actually performed before the next service or purchase decision.
CIOs and CTOs
Decide which system owns each field, then keep the asset record accurate as facilities are added. Review access, audit trails and integration scope with your own team.
COOs and Administrators
Review equipment availability and downtime by department instead of by anecdote. Give every discrepancy a named owner and a next action.
CFOs and Finance Heads
Review purchase cost, maintenance spend and recorded utilization together. Build the evidence behind a repair, replacement or capital request.
Asset Managers and NABH Teams
Maintain the asset register, tagging and custody trail as normal work. Retrieve the records a quality review asks for without a document hunt.
Book a walkthrough
Twelve problems hospital teams raise most often, and what the asset record changes about each one.
TodayStaff walk the floor looking for a pump or monitor that was moved and not recorded.
With AssetlyScan or search the register to see the last recorded location, department and custody for that asset.
TodayFaults are reported by phone and the service history is rebuilt from memory.
With AssetlyRaise a ticket against the asset so the fault, response and parts join that device's permanent history.
TodayContract coverage is unclear at the moment a device fails.
With AssetlySee contract coverage, vendor and service terms alongside the equipment before authorising a paid repair.
TodayAnnual verification is a manual count that rarely reconciles with the register.
With AssetlyScan a defined scope, compare observations with the expected list and give each discrepancy an owner.
TodayRetired equipment stays on the register long after it leaves the floor.
With AssetlyTrack condemnation and disposal as recorded steps, so the register reflects what the hospital actually holds.
TodayRepair spend is visible in finance but not against the device that consumed it.
With AssetlyCompare maintenance cost, parts and contract coverage per asset against its recorded value and use.
TodayPM schedules live in spreadsheets, so due and overdue work is noticed late.
With AssetlyReview due, overdue and completed PM against each equipment record, with the evidence that closes a task.
TodayCalibration certificates sit in folders and are hard to produce on request.
With AssetlyHold calibration status and records against the device, so the next due date and last certificate are retrievable.
TodayQuality reviews trigger a document hunt across departments.
With AssetlyRetrieve equipment identity, maintenance and calibration records from one register. Hospital procedures still own the policy.
TodayEquipment moves between wards and the register is updated later, or not at all.
With AssetlyRecord the move, the destination and the expected return, and follow the handoff until the asset is back.
TodayPurchase requests are argued without evidence of how existing devices are used.
With AssetlyReview recorded utilization by category. Agree the data source before drawing a conclusion.
TodayReplacement cases rest on opinion rather than service history.
With AssetlyBring repeated faults, cost and age into one review so biomedical and finance decide from the same record.
Eight modules reading from the same asset record, so a service visit, a contract and a cost all describe the same device.
One record per asset with identifiers, category, department, ownership and purchase detail. The source the rest of the platform reads from.
Schedule recurring tasks by device or category. Review what is due, overdue and completed, with the evidence each task requires.
Keep vendor, coverage and renewal terms beside the asset so cover is clear before a repair is authorised.
Review availability, due work, open exceptions and spend by facility and department. Confirm the views your team needs in the demo.
Raise, assign and close service requests against the asset. The ticket, attending team and parts stay with that device's history.
Hold calibration status, due dates and certificates against the equipment. Retrieve the record when a review asks for it.
A continuous record of faults, visits, parts and costs. The history behind a repair, replacement or vendor conversation.
Export the register, maintenance, calibration and audit records in the formats your quality and finance reviews expect.
Real Assetly screens
Equipment records, department inventory, audit exceptions and mobile tasks. Bring one of your workflows to the demo.
Why equipment goes missing, how QR, RFID and RTLS differ, and how to stay audit ready. Pick a topic, then a video. Product screens in the videos use an invented test hospital.
The problem · 7:22
Where missing hospital equipment really goes, the four costs nobody adds up, why spreadsheets and ward rounds go stale, and a first step to take this month.
Follow an equipment record through its lifecycle · One equipment record, several decisions
An illustrative walkthrough, not a customer outcome. Ask us to demonstrate the records and reports your team needs.
Review the serial number, department, warranty and service contract. Confirm the register entry before applying or scanning its QR label.
Review preventive maintenance, calibration and breakdown history. Check the service report, attending team, replaced parts and recorded costs.
Biomedical and finance teams review repeated faults, service costs and contract coverage together. Agree the evidence needed for repair, replacement or disposal.
Explore eight use cases. Choose the work you want to improve, see the product view and book a demo for your team.
Example infusion pump · Biomedical team
Review the equipment identity, responsible department and installation history.
Product screens use a demo hospital and some views are illustrations, not connected to a live hospital. Review the selected release and reader setup in a product demo.
Identification and tracking
A readable label, a bulk inventory scan and a continuous location system solve different problems. Review the method against your equipment and your staff workflow.
In use
A printed code that opens one asset record when scanned on a phone.
Where it is used: Day-to-day lookups, ward checks and raising a ticket at the device.
Setting it up: Agree label placement, durability against cleaning, printer and reprint responsibilities.
In use
A linear label read by a phone camera or handheld scanner.
Where it is used: Sites standardising on existing scanners or an established label stock.
Setting it up: Confirm symbology, scanner compatibility and the label format your printers support.
In use
A tag read without line of sight, so a group of assets can be scanned at once.
Where it is used: Bulk inventory checks and reconciling a department against the register.
Setting it up: Validate tags on metal equipment, read range, missed reads and unexpected tags before rollout.
A battery tag broadcasting to gateways for zone or room-level visibility.
Where it is used: Considered where ongoing location, not a point-in-time scan, is the requirement.
Setting it up: Requires a fit review: gateway coverage, tag life, interference and device compatibility.
A tracker reporting position outside the building over a mobile network.
Where it is used: Considered for equipment travelling in ambulances or between sites.
Setting it up: Requires a fit review: tracker, connectivity, update behaviour, power and integration.
Bring your equipment mix and the question you need answered: where it is now, or when it was last checked. We review QR, RFID, BLE or GPS against your site before any hardware is bought.
Book a fit reviewNo GPS or BLE deployment is claimed here. Both require a fit review covering device compatibility, interference testing, infrastructure and coverage.
Useful for opening an equipment record or checking one item at a time. Phone QR audits were a buyer preference in our hospital discovery. Agree label placement, durability, cleaning requirements, printer compatibility and reprinting responsibilities.
Requires a readable label and a deliberate scanUseful for scanning a selected equipment group and reconciling observations with the register. Validate tags and readers on metal equipment, scan range, missed reads and unexpected tags before rollout.
A scan is an observation, not continuous locationConsider this when the requirement is ongoing zone or room-level visibility. Scope the infrastructure, tag technology, network, coverage and acceptance tests separately. Assetly support and integration must be confirmed for the selected installation.
Requires a separately validated hardware deploymentGS1 describes barcode and RFID applications for healthcare asset tracking. That reference does not establish Assetly GS1 certification or compatibility with every reader. Read the GS1 healthcare reference.
Asset intelligence
Asset intelligence connects the equipment record (purchase invoices, vendors, contracts and recorded use) to the question your team needs to answer.
See maintenance, calibration and breakdown history together. Know which equipment needs a closer review.
From scattered service records to a complete equipment history.Find missing or unmatched items during inventory checks. Follow equipment moves and linen handoffs before deciding whether replacements are needed.
From an unmatched scan to an owned follow-up.Review purchase cost, invoice details, repairs, parts and contract coverage alongside the equipment record. Build the evidence for repair or replacement.
From a cost total to the history behind it.Keep vendor details, service contracts and spare-part sourcing together. Review vendor payments and performance with the team responsible.
Know the supplier, coverage and cost behind the equipment.Review recorded usage and utilization for expensive equipment. Identify what needs investigation before buying more.
Use equipment data to question the next purchase.Review billing-linked revenue, maintenance costs and ROI by equipment category. Connect that view with purchase invoice details and service history.
Compare revenue and costs before making capital decisions.Agree the data source before drawing a conclusion. Procedure counts, billing data and operating time measure different things. Monthly procedure uploads and capital-commitment comparisons require product and implementation confirmation.
Assetly on mobile
Leadership and biomedical teams work from the web dashboard: the register, due work, open exceptions and reports across departments.
Floor staff work from the mobile app, where the asset is. Scan a tag to open its record, raise or close a ticket, and update a preventive maintenance task without returning to a desk.
Assets are recorded against a four-level structure, so a group view and a ward search both resolve to the same record.
The parent view. Review the register, open work and exceptions across every facility in the group.
Blocks, wings and floors within a facility, so location is recorded at the level your team actually searches.
A hospital or unit with its own register, teams and access. Facility-wise permissions keep each site's data in its own hands.
The owning team for each asset. Custody, transfers and accountability are recorded here.
Review the register, open work and exceptions across the group, then narrow to a single facility without changing systems.
Scope user access to the facilities and departments each team owns. Agree roles and permissions with your IT team during scoping.
Move equipment between sites as a recorded handoff, with the destination and expected return visible to both teams.
Network-wide reporting and the multi-facility view are confirmed against your structure during scoping. Bring your facility and department list to the demo.
Quality and accreditation evidence
Help quality and biomedical teams retrieve the equipment identity, maintenance history and calibration records they need. Agree record ownership, required documents and report formats in the pilot.
NABH medical-equipment requirements cover inventory and logs, maintenance, inspection and calibration, trained personnel, and replacement or disposal guidance. Review which records Assetly supports and which remain in your hospital procedures.
Read the NABH standardsJoint Commission guidance addresses equipment inventories and maintenance strategies. Map your required evidence to the demonstrated workflow, including manufacturer instructions and your hospital’s maintenance policies.
Read Joint Commission guidanceReview the regulator and accreditation framework that applies to your facility. Abu Dhabi has its own hospital accreditation programme; requirements elsewhere in the UAE and globally need a separate fit review.
Read Abu Dhabi’s accreditation referenceSFDA MDS-REQ 3 (version 2, May 2023) asks healthcare providers for a maintenance management system and an inventory management system, one maintenance record per device, and preventive maintenance records kept for at least five years. Review which records Assetly holds and which stay in your procedures.
SFDA medical equipment maintenance records checklistThe DHA Standards for Medical Equipment Management (effective January 2024) apply to DHA-licensed facilities. They cover the inventory and asset tags, service and calibration records, PPM schedules and stickers, recalls and maintenance KPIs.
DHA medical equipment records checklistMHRA Managing Medical Devices (January 2021) asks organisations to keep device records in one system where possible, covering identity, purchase, installation, maintenance and repairs, training and the location needed to act on safety notices.
MHRA medical device records checklistSoftware records support evidence retrieval. They do not establish accreditation, regulatory compliance or maintenance quality. Hosting, access controls, data handling, integrations and local support require an IT and delivery review for your market.
How hospitals start
Choose a department or equipment group. Review the product with the people who will use it. Agree acceptance criteria, responsibilities, cost and timeline.
Tell us where the team loses time: equipment records, laundry handoffs, inventory checks or maintenance follow-up.
Demonstrate the selected workflow. Settle data imports, forms, devices, hosting, access and regional requirements.
Compare against a baseline. Review exceptions and record quality before deciding on a wider rollout.
Review your existing register, agree field mappings and duplicate handling, then validate the import on a pilot scope before migrating further.
Select the identification method per asset group, agree label placement and durability, and assign responsibility for the initial tagging run and reprints.
Walk each team through the workflow they own: biomedical service, department checks, audits and reporting. Confirm forms and approval steps as they are taught.
Start with the agreed department or asset group. Compare against the baseline you set and review exceptions and record quality before widening scope.
Agree the support channels, response expectations and review cadence in the proposal, along with who owns data corrections after go-live.
It depends on asset data quality, facility count and tagging method. A single-department pilot is much faster than a network rollout. We agree dates in scoping, and confirm which system owns each record before any HIS or ERP interface is built.
Scope your rolloutDiscuss an on-premise setup. Agree server requirements, installation, updates, backups and the responsibilities of each team.
Bring your requirements for user access, audit records, data retention, backup and recovery. Review the controls and evidence for your proposed deployment.
Discuss your equipment register, imports, exports and required integrations. Confirm compatibility and implementation scope with your IT team.
Nirmitee is ISO compliant. On-premise deployment is available. Discuss security documentation, applicable SOC reports, access controls and your hospital’s requirements with our team.
Discuss hosting and securityCSIR–CECRI asks for physical verification and reports for assets missing from scans or found outside the master register.
Read the CECRI procurement requirementsThe same tender requires tagging, reader integration, training and a support escalation process. These need named delivery responsibilities.
Review the installation and support scopeThese are examples of buyer requirements. They do not imply that the issuing organization is an Assetly customer or that Assetly meets every tender condition.
A demo around your team’s work
Meet the Assetly team for a focused product walkthrough.
No equipment register or patient information is needed to book.
The booking calendar opens in a new tab.
Need to discuss requirements first? Contact the team.
A handheld RFID scan records an observation at a point in time. Continuous real-time location requires a separately validated RTLS installation, with suitable tags, readers and coverage. Confirm the device scope and location expectations before choosing a pilot.
Start by reviewing its identifiers, department names and ownership. Agree field mappings, duplicate handling and an exception process before importing. A pilot should test the selected records and workflow before a wider migration.
Assetly includes equipment, service and calibration workflows. Use the demonstration to review the records your team needs, who updates them and how they are retrieved. Recordkeeping supports a review; it does not certify maintenance quality or accreditation.
Review the systems you already use and decide which one owns each record. Integration, field mapping and export requirements need a scoped evaluation. An existing connector or API does not establish compatibility with your installation.
Agree local label printing and reprinting during scoping, including the printer, label stock and software workflow. Initial bulk tagging and ongoing label operations need separate responsibilities and costs.
Agree these separately in the proposal. Reader compatibility, tag placement, site coverage, installation responsibilities, training and support response expectations depend on the facility and the selected workflow.
Laboratories and other institutions also procure asset registers, identification and inventory reconciliation. We can review your requirements for fit. Issue and return, GIS, financial integration, hosting and certification requirements need confirmation before any commitment.
Agree a baseline and review criteria with your team. Useful measures include unresolved register discrepancies, time spent on a defined inventory check and the ability to retrieve required maintenance records. Savings, rollout dates and location accuracy need evidence from the agreed scope.
Pricing depends on the facilities, asset volume, modules and deployment you select, so it is prepared against your scope rather than published as a list price. Implementation is a one-time cost and recurring charges are quoted separately. Tags, readers, printers and on-site work are itemised so your procurement team can review each line. Ask for a written scope and commercial proposal before committing.
The timeline depends on asset data quality, the number of facilities, the tagging method and how quickly your team can review imports and attend training. A single-department pilot is materially faster than a network-wide rollout. We agree the sequence, responsibilities and target dates during scoping rather than quoting a standard duration here.
On-premise deployment is available, and Nirmitee is ISO compliant. Hosting location, user access and roles, audit records, data retention, backup and recovery are agreed with your IT and security team for the deployment you choose. Bring your security questionnaire to the review so the controls and documentation can be mapped to your requirements before any commitment.
Hospital asset tracking software keeps one record per piece of equipment and updates its last-seen location from QR, barcode, RFID or BLE observations. Assetly adds maintenance, calibration and contract history to the same record.
Healthcare asset management software, also called medical asset management software, manages the full life of equipment: register, location, preventive maintenance, calibration, service contracts, utilization and replacement review.
Both parts of the job for medical equipment: it works as a hospital equipment tracking system and as hospital CMMS software for service and calibration work. Building systems such as HVAC usually stay in a facilities CMMS.
Yes. The same equipment record supports NABH evidence in India and Joint Commission equipment management reviews in the US. Confirm the reports your accreditor needs during the demo.
Assetly includes calibration and vendor contract workflows, so due dates, certificates and AMC or CMC coverage sit on the equipment record. Review the fields and approval steps your team needs in the demo.
Review equipment inventory, maintenance records and audit preparation before defining your pilot scope.
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See Assetly in action with your hospital workflows.
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